Church management · WordPress pluginYour whole church,
under control.
Scheduling, attendance, events, and worship setlists in one WordPress plugin. One licence for the whole church, with as many volunteers as you like. You care for people — Church Pilot handles the rest.
Your data stays yours
Everything lives on your own WordPress hosting, not a vendor’s cloud. Your church directory is, and stays, yours.
One price, your whole church
One license for the whole community. No per-volunteer fees, no surprises as your team grows.
In the site you already have
It fits into your church’s WordPress: one login for the team, no yet-another platform to learn.
Updates included
New features and fixes arrive right in your WordPress dashboard, delivered securely by Freemius.
Everything you need for Sunday: rosters, attendance and worship
Turn on only the modules you need, one at a time. Each one is built around the real rhythm of a church: teams to coordinate, volunteers to empower, services to prepare, events to run.
Scheduling & services
No more “who was serving on Sunday?”. Assign teams to roles and see every service’s coverage at a glance — from the calendar or the Matrix view.
All plans Learn more →Attendance confirmations
Every volunteer confirms from their “My services” page. You see in real time who’s in and who’s missing — and nudge no-shows with one click.
All plansConferences & QR check-in
Open public registration with a custom form, manage sessions, and check people in by scanning a QR code. Reports ready to export.
From Plus Learn more →Worship setlists
A song library with lyrics and chords, on-the-fly key transposition, and setlists linked to each service: your worship team shows up ready.
All plans Learn more →Communications
Write once, reach everyone: email by group, by role, or your whole church, with personalized placeholders and scheduled sending.
All plansStore / POS
For your church’s in-house sales — books, merch, event products: catalog, inventory, barcode checkout, returns, and reports.
Pro onlyiCal calendar
Every volunteer subscribes to their shifts in Google or Apple Calendar. Change a time and everyone’s calendar updates itself.
All plansRoles & permissions
A simplified backend for volunteers: everyone sees only what concerns them, with dedicated worship leaders and check-in or POS operators.
All plansEvery team in the right place, every Sunday
Drag a volunteer, pick a role, done. From the monthly calendar or the Matrix view — the shifts × roles grid — you read a whole month’s coverage in a single screen: where you’re set, where someone’s still missing, who has already confirmed. No more chasing volunteers in group chats.
- Monthly calendar and Matrix view (shifts × roles)
- Full coverage with gaps flagged instantly
- Automatic notifications only to members added to a shift
- Lead times per group and per service
| Role | Sun 11 OctService10:30 | Sun 18 OctService10:30 | Thu 22 OctBand rehearsal21:00 |
|---|---|---|---|
| Welcome | |||
| Door | Mark R. | Helen F. | |
| Ushering | Sarah G. | Luke V. | |
| Worship | |||
| Vocals | Sarah G. | Anna T. | Anna T. |
| Drums | Paul N. | Paul N. | Paul N. |
| Tech | |||
| Sound | Julia S. | Matthew L. | Julia S. |
| Video | Matthew L. | Julia S. | |
From flyer to check-in, paperless
Publish the registration form right on your site, with the fields you choose, and seats count themselves: no double bookings, no overbooking. On event day you check everyone in by scanning the QR code from your phone — no printed lists, no lines at the door.
- Public registration form with custom fields
- Seat control and automatic overbooking protection
- Check-in by QR code or manual code
- Reports and CSV/Excel export of registrants
- Hannah MitchellAccepted
- James BrooksAccepted
- Sarah DawsonAlready checked in
- Peter ClarkeAccepted
Your worship team shows up ready
Build the setlist and link it to the service: whoever is serving finds it ready, with lyrics, chords, and key. Key too high for the singers? Transpose it with a tap and the chords update themselves. So everyone shows up already knowing what to play and sing.
- Song library with lyrics, chords, and key
- Real-time chord transposition
- Setlists linked to the service, visible only to those serving
- On-screen view and print for the stage
- 1 How Great Is Our GodChris Tomlin G78 BPMOpening −0+
- 2 10,000 ReasonsMatt Redman C72 BPMPraise −0+
- 3 OceansHillsong United D66 BPMWorship −0+
Your church bookstore, gone digital
The ideal tool to organize your church’s in-house sales — books, study materials, merch, and event products. Catalog, inventory, and fast checkout with a barcode scanner; sales, giveaways, and returns tracked down to the last cent, with clear reports on revenue and stock.
- Product catalog with stock and promos
- Fast checkout with barcode scanner
- Sales, giveaways, and returns tracked
- Reports on revenue, stock, and movements
Church Pilot is a management tool for your community’s in-house sales: it does not replace a fiscal cash register where local law requires one.
Available on the Pro plan →From scattered spreadsheets to a single mission control
More time for ministry
One source for scheduling, attendance, events, and worship. Change a time and everyone sees it instantly: the Saturday-night group texts and last-minute calls go quiet.
Volunteers know what to do
Everyone sees only their own services, with the setlist and calendar ready. They confirm attendance with a tap, from their phone, wherever they are.
Grows with your church
From a small worship team to conferences with hundreds of QR check-ins: the same tool grows with you, no migrations, no surprises.
From install to Sunday in three steps
No server to configure, no complicated migration. Church Pilot lives inside the WordPress you already have.
Install & activate
Upload the plugin to your WordPress and enter your license. In a few minutes Church Pilot is ready in your dashboard.
Set up teams & services
Create roles, services, and teams. Add a volunteer with their email and their WordPress account is created automatically.
Let the team confirm
Assign shifts: everyone gets their own services and confirms. You track coverage from the dashboard, always up to date.
Choose your church’s plan
One license for the whole community, with no per-volunteer fees. Try it free, then move to the plan you need — secure checkout with Freemius.
The organizational core to get started right.
Start with Starter- Scheduling & Matrix view
- Attendance confirmations
- Worship setlists
- Email communications
- iCal calendar
- Conferences & QR
- Store / POS
Adds events and public conferences.
Choose Plus- Everything in Starter
- Unlimited conferences
- Public registration
- QR code check-in
- Reports & export
- Dedicated check-in operators
- Store / POS
The complete church, point of sale included.
Choose Pro- Everything in Plus
- Store & inventory
- Fast checkout (POS)
- Barcode scanner
- Sales/stock reports
- Returns & giveaways
- Dedicated POS operators
Prices exclude tax · applicable taxes are calculated at checkout based on your country · single-site license, unlimited volunteers.
How you pay · credit card or PayPal · secure checkout with Freemius.
14-day money-back guarantee
If Church Pilot turns out not to be right for your church, write to us within 14 days of your purchase and we’ll refund you — no explanation needed. Starting the 10-day Starter trial does require a card or a PayPal account, but nothing is charged during the trial: cancel before it ends and you pay nothing.
What churches ask us
Do I pay for every volunteer? +
Where does my church’s data go? +
Do team members need a WordPress account? +
Which WordPress and PHP versions are required? +
Can I try it before paying? +
What if it’s not right for us after we buy? +
Can I pay with PayPal? +
Which languages is it available in? +
Get your church’s organization off the ground, on WordPress
Install Church Pilot, set up teams and services in an afternoon, and give your volunteers one certainty: always knowing, in advance, where they’re serving.
10-day trial Nothing charged during the trial 14-day money-back guarantee